Automated End-of-Month Billing Compliance
Catch billing errors before they become problems. AI automates your month-end billing compliance checks so you close the books with confidence.
Is your end-of-month invoicing process a stressful scramble through contracts, budgets, and email threads?
What is the problem?
For professional services businesses - consultants, engineers, agencies, project managers - invoicing is never as simple as 'how many hours did we work?' There are budget caps to check, contract variations to find, milestone conditions to verify, and fee structures to untangle. Most of the time, someone has to manually read through every contract and cross-reference it against actuals before a single invoice goes out. It's slow, it's exhausting, and it's a job that falls to the people who can least afford the time.
How does AI solve this?
We build an AI compliance checker that reads your contracts, tracks your project actuals, and tells you clearly and quickly what you're authorised to invoice. It flags anything over budget, identifies unapproved variations, and generates a recommended billing summary your accounts team can act on with confidence.
How does this work in practice?
1. Load contracts and actuals
AI ingests your contract PDFs, budget data, and project spend records. It reads fee structures, milestone conditions, and variation clauses - not just the totals.
2. Run the compliance check
Cross-references spend against authorisations. Which milestones have been met, which budgets are approaching their limits, which variations exist but haven't been approved.
3. Flag what needs attention
Budget overruns, unresolved variations, and missing approvals are surfaced clearly as a decision list - not buried somewhere in a spreadsheet.
4. Generate the billing summary
A clear output tells your accounts team exactly what to invoice, with the specific contract clause or milestone authorising each line item.
5. Draft invoice narratives
For clients requiring descriptive line items, AI drafts from contract language and project actuals - professional, accurate, and consistent every time.
What are the benefits for your team?
Remove the end-of-month scramble
Replace hours of manual contract archaeology with a structured, AI-generated billing summary your team can act on immediately.
Invoice with confidence
Every line item is supported by contractual authority before it goes to the client. No more guessing or hoping for the best.
Reduce write-offs
Stop leaving billable work uninvoiced because nobody found the relevant variation clause in time. The AI finds it for you.
Protect client relationships
Accurate invoices reduce queries, disputes, and the kind of awkward conversations that damage trust over time.
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